Scope

This policy applies to information handled through this website and its CMS features. Some pages may link to outside websites, forms, services, or documents. Those outside resources are controlled by their own providers and may have different privacy practices.

Information We Collect

• Information you submit, such as your name, email address, user ID, message details, event or form responses, and account preference choices.
• Account information used by the CMS, such as access level, verification status, notification settings, and password recovery status.
• Security and technical details, such as IP address, request time, browser or device details, failed login activity, and system events.
• Communication records needed to send requested email, notices, account verification, password reset links, or administrative replies.
• Address change forms, when available, are sent to the appropriate administrator for processing instead of being published or displayed on the website.

How We Use Information

• To provide website access, manage sessions, show the correct resources, and protect member-only areas.
• To verify email addresses, process login attempts, handle password resets, and keep account recovery working.
• To send notices, confirmations, replies, or other communications connected to website features you use.
• To review errors, investigate suspicious activity, reduce spam, and keep the CMS stable and secure.
• To comply with administrative, legal, or security responsibilities when they apply.

Login, Password Reset, and Email Verification

Public authentication pages may collect account identifiers, email addresses, submitted tokens, request timing, IP address, and security-check results. Password reset and email verification links are time limited and intended for the person who requested them.

Cookies and Local Session Data

The website uses necessary cookies and session data for login state, CSRF protection, request validation, preferences, and basic security. These cookies are used for site functionality and protection. We do not use third-party advertising cookies or sell browsing activity.

Sharing and Disclosure

• We do not sell or rent personal information.
• Authorized administrators may access information when needed to operate the website, support users, or investigate a security issue.
• Hosting, email delivery, or other service providers may process information only as needed to provide website services.
• Information may be disclosed if required by law, legal process, safety needs, or to protect the website and its users.

Retention and Security

We keep information for as long as needed to operate the website, maintain records, resolve issues, or meet administrative and security needs. Account records, logs, and form-related records may have different retention periods depending on the feature.

We use reasonable safeguards such as access controls, session checks, CSRF protection, token expiration, and security logging. No website can guarantee perfect security, so account recovery links and passwords should be kept private.

Your Choices

• You can update account email and notification preferences from Account Settings when logged in.
• You can request help reviewing, correcting, or removing applicable information by contacting the site administrator.
• You can clear cookies in your browser, but some cookies are required for login and form protection.

External Links

The Resources page may include links to outside websites. Once you leave this website, the privacy and security practices of the outside site apply.

Policy Updates and Contact

We may update this policy as website features, CMS security, or administrative practices change. Questions about this policy can be sent to the site administrator at webadmin@ibew1920.org.